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Privacy Policy

Version 2.1 · Last updated: 4 October 2026

1. Who We Are

Sync Valuations is a service of Ringo B.V. ("we", "us", "our"), registered with the Dutch Chamber of Commerce under number 83776362. Our registered address is Fannius Scholtenstraat 61 B, 1051 EV Amsterdam, The Netherlands.

We decide why and how your personal data is used. That makes us the controller under the General Data Protection Regulation (GDPR).

For any privacy-related question, contact us at hi@syncvaluations.com.

2. Scope

This Privacy Policy applies to personal data we process through this website, by email, when you book a call with us and when you instruct us. It does not cover other websites we link to. Our Terms of Service apply to our engagements.

3. What We Process, Why and For How Long

  • Visiting the website. Your IP address, the pages you request, the date and time, and your browser and device type, kept in the server logs of our hosting provider (Railway), which runs the website in the European Union (Amsterdam). We use them to deliver the site securely and to detect abuse. Legal basis: our legitimate interest in a secure, working website. The logs are kept for a short period, normally no longer than 30 days.
  • Website analytics. Only if you accept analytics cookies in our cookie banner: the pages you view, how you arrived, your approximate location, and your browser and device type, measured with Google Analytics. We use this to understand how the website is used and to improve it. Legal basis: your consent, which you can withdraw at any time. Google Analytics keeps this data for up to 14 months.
  • Organisations visiting the website. Only if you accept analytics cookies in our cookie banner: Leadfeeder (Dealfront Group GmbH, Germany) looks up the organisation behind the network you use, for example a law firm's office network, and shows us which organisation visited which pages and when. It identifies organisations, not individuals, and we do not use it to send you email. Legal basis: your consent, which you can withdraw at any time. We keep this information for no longer than 14 months.
  • Emailing us. Your name, email address, organisation, what you tell us and our replies. Our email is connected to our customer relationship system (HubSpot), which records the emails we send and receive and keeps a contact record for each person we correspond with. We use them to answer you and, if you instruct us, to prepare and carry out the engagement. Legal basis: steps taken at your request before a contract, and our legitimate interest in running our business. We keep enquiries for up to 24 months after our last contact.
  • Booking a call. The name, email address and note you enter on the scheduling page, and the time you choose. Google Calendar handles the booking for us (see section 6). Legal basis and retention: as for emails.
  • Engagements. The information you give us to carry out an engagement, such as documents, usage details and correspondence, our working papers and the deliverable. Legal basis: performance of the contract and our legal obligations. We keep engagement files while the engagement runs and afterwards for a period in which questions about the work can still arise, normally no longer than ten years. Invoicing records are kept for seven years, as Dutch tax law requires.
  • Research updates. If you enter your email address in the form "New research by email", we use it to send whitepapers and case notes, no more than monthly. Legal basis: your consent. You can unsubscribe at any time, and we then delete the address.

When a period ends we delete the data or make it anonymous.

4. Cookies and Similar Technology

When you first visit, a banner asks whether we may set analytics cookies. You can accept or decline, and you can change your choice at any time with the link "Cookie settings" at the bottom of every page. Until you accept, this website sets no cookies and loads no analytics. We remember your choice in your browser's local storage, which is not a cookie.

If you accept, Google Analytics sets the cookies _ga and _ga_ followed by our measurement ID. They recognise your browser and stay for up to 400 days. Leadfeeder sets its own cookies, whose names start with _lf. If you decline, or withdraw your choice, none of them are set, and the ones already set are removed.

The fonts are served from our own site, not from a third party. The scheduling page loads Google's booking calendar, which is described in section 6. If we add other tools, we will update this policy first and ask for your consent where the law requires it.

5. Who Receives Your Data

  • Our hosting provider (Railway), which runs the website in the European Union (Amsterdam), for the website and its server logs.
  • Google, for our email and calendar (Google Workspace), for the scheduling page and, if you accept analytics cookies, for website analytics (Google Analytics).
  • Leadfeeder (Dealfront), for identifying the organisations that visit our website, if you accept analytics cookies.
  • HubSpot, our customer relationship system, for the emails and contact records described in section 3.
  • Service providers that handle our form for research updates and our mailing (Formspree).
  • Our accountant and professional advisers, where needed.
  • Experts and legal advisers working on your engagement, where you ask for it or the matter requires it.
  • Authorities, where the law requires it.

These providers act on our instructions or under their own terms, and we agree data processing terms with them where the law requires. We do not sell your personal data and we do not share it for marketing.

6. Booking a Call (Google)

The "Schedule a call" page shows Google's appointment scheduling. When you open the page, your browser connects to Google (Google Calendar, Google reCAPTCHA and related services), which receives your IP address and browser details. If you book a time, the details you enter are stored in our Google Calendar. Google handles this under its own privacy policy and, for our Workspace account, its data processing terms.

If you prefer not to use Google, email us at hi@syncvaluations.com and we will arrange a time with you.

7. International Transfers

Some providers, including Google, HubSpot and our hosting provider, may process data outside the European Economic Area, in particular in the United States. The same can apply to the provider of our research form. Where that happens we rely on a safeguard the GDPR allows, such as the EU-US Data Privacy Framework or the standard contractual clauses of the European Commission.

8. Your Rights

You have the right to access, correct or delete your personal data, to restrict or object to its processing, to receive it in a portable format and, where we rely on your consent, to withdraw it at any time.

To use these rights, email hi@syncvaluations.com. We answer within one month. You can also lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens, autoriteitpersoonsgegevens.nl) or with the supervisory authority in your own country.

9. Security

We use appropriate technical and organisational measures to protect your personal data against unauthorised access, loss and misuse.

10. Professional Use

This website and our services are meant for businesses and professionals. They are not directed at children.

11. Changes to This Policy

We may update this policy. The current version and its date are always on this page. If we make a significant change, such as adding a new tool or a client portal, we publish the new version before it takes effect.

12. Contact

Ringo B.V. (operating as Sync Valuations)
Fannius Scholtenstraat 61 B, 1051 EV Amsterdam, The Netherlands
KvK: 83776362
hi@syncvaluations.com